Location: Parc Pensarn, Carmarthen
Salary: Dependent upon experience
Benefits: Private Health Care, Life Cover, Pension, On-site parking, Employee Assistance Programme, 25 days annual leave plus additional public holidays
Position: Full Time and Permanent (Monday – Friday 9.00am to 5.00pm)
The Role:
We are looking to recruit a Receptionist to join our busy legal team based in Carmarthen. Here the Receptionist will be the important front of house and go-to person for clients visiting the office, employee’s based at the site, and other Morgan LaRoche staff who regularly visit from our Swansea office. This role entails an element of general office administration supporting our existing team of Legal Secretaries and the successful candidate will be the go-to person for all internal and external marketing activities.
The Candidate:
We are keen to hear from candidates who have experience in a Reception/Customer Service and marketing role. Consideration will also be given to individuals who have transferrable skills and knowledge gained from either education or relevant employment. The successful candidate will have great communication skills both written and oral. The ability to communicate orally through the medium of Welsh is essential for this role.
Key responsibilities:
- Meet and welcome clients or visitors in a professional manner
- Answering calls and taking messages
- Managing external and internal mail, ordering stationery and necessities for the office
- General office administration such as, but not limited to, photocopying, putting together bundles, filing, scanning, creating and amending documents and letters
- Arranging meetings, conferences, and travel arrangements
- Diary management of internal meeting rooms for client meetings and training sessions
- Preparing meeting rooms for meetings and training sessions
- Dealing with client enquiries
Administration responsibilities to support the secretarial team may include:
- Digital dictation
- Maintaining both hard and soft copies of client files
- Drafting documentation
- Opening and closing files
- Raising monthly invoices for legal services
Marketing responsibilities may include:
- Monitor and manage all company social media platforms whilst liaising closely with our head of departments and external marketing partners
- Organise and manage Eventbrite bookings
- Managing our marketing database
- Liaising with solicitors for the provision of blogs and articles to use in the media and our website
- Using mailchimp to send out newsletters
- Booking networking events and updating the networking diary and follow up with attendees
Skills
- Proficient in using Microsoft Office, specifically Outlook, Word and Excel
- Accurate typing skills
- Experience of digital dictation systems
- Diary management
- Strong attention to detail
- Ability to manage different tasks and time effectively
- Organisational skills
- Flexible approach
- Previous experience of software such as Eventbrite and Mailchimp is desirable but not essential.
To apply for this position please send your CV and covering letter to Karen Davies, HR & Wellbeing Officer, by email [email protected]
Closing date for applications: 20 January 2025. Interviews to be held week commencing 27 January 2025.
Please be aware that we reserve the right to close this vacancy early should sufficient applications be received.
No agencies please.
